Vendor evidence record
What belongs in an AI vendor evidence record?
An AI vendor evidence record ties each material claim to the exact product, plan, configuration, source, date, and evidence type, then marks contractual protections, documented controls, demonstrations, internal tests, sales statements, assumptions, and unknowns separately.
What the team should be able to see
- Save evidence for the exact plan, region, connector set, and configuration being evaluated.
- Cover identity, roles, logs, data use, retention, deletion, subprocessors, support, change, export, and termination.
- Convert material unknowns into pilot constraints, contract questions, acceptance tests, controls, or no-go conditions.
What this definition cannot establish
- A certification, sales call, demonstration, or marketing page does not prove workflow fit or a business outcome.
- Provider documentation and terms can change, so material evidence needs an owner and review date.